Have you ever had a number of options available to you but couldnt decide which one worked best? Im not talking about trivial decisions like whats for lunch or what TV show to watch. Im talking about the significant, far-reaching choices you make as a project manager: which issue to tackle first, for example, or which project to prioritize.
What is a PICK chart?
The PICK chart is a Lean Six Sigma tool that Lockheed Martin first developed for lean production. Its original purpose was to organize ideas for process improvement and categorize them for easy review and analysis.
Your typical PICK chart is a 2Ã2 matrix, with the horizontal scale measuring the benefits and the vertical scale measuring the difficulty. You evaluate a project or idea and place it in the most appropriate of the four available squares. Each square of the PICK diagram will have a corresponding action:
- Possible Low payoff, easy to do
- Implement High payoff, easy to do
- Challenge High payoff, hard to do
- Kill Low payoff, hard to do
How do I use it?
PICK charts are great for brainstorming and project planning. Its easy to set up, easy to understand, and allows project managers to focus the discussion and achieve a consensus.
Once youve sorted out your options, you now have a better idea of what should be done next in your PICK analysis.
- Implement ideas are generally the ones that should be acted upon.
- Challenge ideas may still be viable if theres an easier way to do them.
- Possibles should probably only be done if theres spare time.
- Kill ideas are normally dismissed outright, but there are some who say that Kill ideas should be reviewed and revised into something more accomplishable.
The beauty of the PICK chart is that it can be used anywhere, no matter what your team or business is. So the next time youre evaluating ideas, try out the PICK chart and see if it works for you. Its a heck of a lot better than picking ideas based on who shouts the loudest.
PICK Chart Example
To make it easier to understand the PICK model, lets take a look at a real-life PICK chart example for a project manager. The first step is to set the subject question: what do I need to do to improve my performance? Now lets get down to identifying our ideas.
In a perfect world, a manager would take two-three offline practical courses. But since none of us have that much time, this idea will go to the Challenge board of your PICK chart. Instead, a manager can take one professional course and preferably an online one. This way it will be possible to spend as much time on the course as the manager wants. This idea goes to the Implement board.
The Possibles can include interviews with dozens of industry professionals but can be done only if our manager has some free time. The idea of getting an extra degree when our manager already has experience might be a Kill one since theoretical knowledge, in this case, is unlikely to help with the performance. As a result, we have the following PICK chart example:
Popular Project Management Tools for Improving Your Project Management and Performance
Birdview PSA is a full-featured platform that helps service delivery teams plan resources and projects, manage tasks and workflows, track costs, and analyze the financial implications of existing and upcoming work. Advanced resource management functionality allows creating realistic plans and obtaining the information needed to ensure your organization has enough resources to fulfill your current needs and take on more work with confidence.
Key Features: Resource Management (Resource Loading Center), Online Project Management and Project Management Collaboration Tools, Time Tracking and Financial Management, BI Dashboard & Project Management Reports, Forecasting, Free Client Portal.
Asana is a task and project management software to help teams keep better track of their project progress across multiple clients. Asana also helps reduce the number of errors, simplify workflows, and cut down time spent on repetitive tasks thanks to an in-built automation feature.
Key Features: Workflow Builder, Reporting, Automation, Forms, Boards.
Trello is a collaboration and task management tool that helps teams increase their productivity and better work together on multiple projects. Trello provides team members with features needed to establish strong inside communication and collaboration, as well as to streamline key processes and focus on more important tasks.
Key Features: Automation, Views, Templates, Integrations
NTask is a cloud-based task management solution that allows managing, planning, and analyzing growing teams’ projects. The tool will be a useful addition to small teams and individuals to help them achieve better results in the growing environment. NTask promotes stronger team collaboration.
Key Features: Project Management, Task Management, Time Tracking, Team Management, Issue Tracking