Birdview Professional services icon The Birdview PSA platform

Everything services firms need to scale profitably

Connect resource planning, project delivery, time, billing, and financial control in one AI-assisted workflow from quote to cash.

BI reporting powered by Power BI · SOC 2 Type II · Most teams go live in 3-6 weeks
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Birdview PSA project workspace

“The most dramatic improvement has been that the duration of our high volume projects has decreased by 30% since we started using Birdview PSA.”

William Tucker Director of Technical Services, Advanced
Built for growing services firms

Birdview PSA gives teams:

  • Quote-to-cash automation: from CRM handoff to invoice-ready data
  • Live capacity planning: by skills, availability, workload, and demand
  • BI dashboards: delivery health, utilization, budget burn, and margin
  • Real-time financial control: budgets, Estimate at Completion (EAC), billing, rates, and profitability

Why services firms choose Birdview PSA

Plan, deliver, and automate work from quote to cash

Every capability runs on the same live data, so work moves from one step to the next without rekeying, exports, or manual reconciliation.

Scope, price, and staff work before you commit

  • Rate-based pricing: price hours, milestones, and repeatable services using current rate cards
  • Historical benchmarks: use past project data to estimate similar work more accurately
  • Capacity-aware quoting: see the impact on availability, workload, resource demand, and delivery timelines
  • Margin visibility: see how scope, rates, and staffing affect projected margin
  • Quote-to-project automation: turn won opportunities into delivery-ready projects, with CRM-connected handoff from Salesforce or HubSpot

Plan capacity before you commit

  • Live capacity view: track availability, workload, and utilization by person, team, role, and skill
  • Soft and hard allocation: reserve demand, compare staffing options, and confirm assignments
  • AI-matched staffing: find the best-fit people by skill, availability, workload, and cost
  • Pipeline demand modeling: spot capacity gaps, overbooking, and bench risk before work is won
  • Planned vs actual utilization: catch idle capacity, overload, and planning drift

Control projects and portfolio health

  • Reusable project plans: start from templates with tasks, milestones, dependencies, views, and baselines
  • Baseline and change control: track scope, schedule, and budget changes while keeping approved extras visible and billable
  • Delivery health: monitor schedule variance, budget burn, risks, and next actions across projects
  • Portfolio visibility: group projects by client, team, KPI, priority, or risk
  • Capacity-aware prioritization: balance priorities against available resources before committing to timelines

Capture every billable hour

  • Fast time entry: log hours from desktop or mobile with weekly timesheets and reminders
  • Project-linked expenses: assign costs directly to the right project
  • Planned vs actuals: compare planned and logged hours to spot overruns and underuse
  • Approved time flows through: update budgets, utilization, project actuals, and invoices automatically
  • Billing-ready data: separate billable and non-billable work and reduce month-end cleanup

Protect margin from quote to invoice

  • Live margin and budget burn: track profitability and spend by project, client, and service line
  • Flexible billing: support time-and-materials, fixed-fee, milestone, and retainer models
  • Accounting sync: push finalized invoices directly into your accounting system, fully reconciled with project data
  • Rate cards and EAC: keep project financials current with versioned rates and Estimate at Completion
  • Revenue visibility: track approved, pending, and forecasted revenue before margin shifts

Decide on today's numbers, not last month's

  • Live PSA visibility: track utilization, margin, capacity, budget burn, and portfolio health
  • Prebuilt Power BI dashboards: analyze delivery, resources, financials, and portfolio performance
  • Drill to the source: trace metrics back to projects, people, time entries, and budgets
  • No spreadsheet rebuilds: analyze live project, resource, and financial data without exports
  • Role-based reporting: schedule and share the right views with executives, finance, delivery leaders, and project managers

Keep teams, leaders, and clients aligned

  • Client portal: share progress, timelines, files, and deliverables with up to 20 guest users
  • Work-connected approvals: keep comments, documents, and approvals tied to the right work
  • Controlled access: give each stakeholder the right visibility without exposing internal data
  • AI-assisted updates: summarize project activity, status changes, and team communication
  • Live project views: reduce status emails and update meetings

You lead. AI assists

  • Project plan assistant: generate tasks, subtasks, and project structure from a prompt
  • Resource assistant: recommend best-fit people by skills, availability, workload, and cost
  • Completion forecast: predict project end dates using historical delivery data
  • Message assistant: draft updates, summarize threads, and adjust tone
  • Project chat: ask questions in plain English and get sourced answers from live project data
Explore AI assistants

Enterprise-grade security. Your project data is never used to train external AI models.

Enterprise-ready foundation

Secure, connected, and ready to launch

Success, measured

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Frequently Asked Questions

Answers to common questions about Birdview PSA, including resource planning, project delivery, billing, integrations, security, and implementation.

  • Birdview PSA is built for professional services organizations managing client delivery, including IT services, consulting, engineering, and architecture firms. It is a strong fit for teams that have outgrown task tools or spreadsheets and need better control over projects, resources, billing, and client collaboration.

  • Birdview Project Management is built for internal teams managing projects, portfolios, resources, and budgets without client billing. Birdview PSA adds the capabilities services firms need for client delivery, including billing, rate cards, margin tracking, and a client portal.

  • Yes. Birdview PSA manages internal, non-billable projects alongside client engagements using the same resource pool and portfolio views.

  • Yes. Birdview PSA includes a client portal for sharing progress, approvals, files, deliverables, and project information while keeping internal data protected.

  • Yes. Birdview PSA connects with Salesforce, HubSpot, QuickBooks, Jira, Microsoft Teams, and other business tools, plus thousands more through Zapier, Workato, and API access.

  • Birdview PSA provides enterprise-grade security controls, with access managed by role, team, client, and project. Birdview is SOC 2 Type II audited and does not use private project or client data to train external AI models.

  • Most teams go live in 4–6 weeks, with guided onboarding that includes workflow setup, data migration, team training, and launch support.

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