6 best project management software for EU businesses

Which service-based businesses in the EU need project management software?

Service-based businesses across the EU, such as consulting firms, marketing agencies, IT providers, and engineering companies, rely on project management software to plan work, allocate resources, and deliver projects on time. With growing client demands, remote teams, and compliance requirements like GDPR, businesses need a reliable project management tool. It helps streamline operations, improve collaboration, and maintain full visibility across projects.

Key criteria for selecting the best project management software for EU business

When choosing project management software for a service-based business in the EU, it‘s important to focus on tools that support both operational efficiency and regulatory compliance. Here are the key factors to consider:

✅ GDPR Compliance

Ensure the software meets EU data protection standards, especially if it stores client or employee information. Hosting data within the EU is often a plus.

✅ Collaboration and remote work features

Look for built-in tools for communication, task sharing, and document management that are essential for teams spread across different regions.

✅ Localization language support

Multi-language interfaces, local currencies, and tax settings help teams and clients across the EU work more effectively.

✅ Resource and time tracking

Choose software with built-in time tracking, workload management, and cost monitoring to keep projects profitable and on schedule.

✅ Scalability and integrations

The software should grow with your business and integrate with other tools you use, such as CRM, billing, or accounting systems.

Top 6 project management software for EU businesses

1. Birdview PSA (Canada)

Built by a Canadian company with a strong European presence, Birdview PSA is a project management software for professional services teams that want to manage complex projects across departments or clients. It‘s especially useful for companies looking for end-to-end visibility, from planning and resource allocation to time tracking and billing. The platform is fully GDPR-compliant and trusted by businesses across Europe.

Your data is hosted in Europe, which can support compliance efforts and address regional data residency preferences. The platform is designed to align with GDPR standards, helping EU-based businesses meet regulatory requirements.

Birdview PSA also supports integrations with commonly used accounting, CRM, and HR systems in Europe, allowing teams to maintain consistent workflows across different tools.

Key features:

• Advanced project planning and tracking
  Helps teams stay on top of complex timelines and dependencies, reducing delays and miscommunication.

• Resource capacity planning
  Solves the challenge of overbooking or underutilizing team members by providing visibility into availability and workload.
• Built-in time tracking and expense management
  Makes it easier to monitor billable hours and project costs, so budgets stay under control.

• Customizable BI reports and dashboards
  Replaces scattered reporting with clear, real-time insights tailored to your KPIs and business needs.
• Role-based permissions and enterprise-grade security
  Supports secure collaboration by ensuring the right people have access to the right information.
• Data hosted in Europe
  Addresses data residency requirements and helps EU-based businesses maintain local compliance.
• GDPR-compliant infrastructure
  Reduces the burden of meeting regulatory standards by aligning with core GDPR principles.
• Seamless integration with business systems
  Prevents data silos by connecting Birdview PSA with your existing accounting, CRM, and HR tools.

Trial: A free 14-day trial is available, which may be extended to 28 days.

2. Scoro (Estonia)

Scoro combines project management, billing, CRM, and reporting into one platform, making it a great fit for service-oriented teams. Developed in Estonia, Scoro has deep roots in the EU business ecosystem and is fully compliant with GDPR. Its all-in-one approach reduces the need for multiple disconnected tools.

Key features:

• Task and project tracking with timelines
• Automated invoicing and quoting
• Built-in CRM and client portal
• Real-time dashboards and KPIs
• Time tracking and team utilization metrics

Trial: A free 14-day trial is available.

3. MeisterTask (Germany)

Created by a Munich-based company, MeisterTask is a user-friendly and visually engaging tool ideal for teams that prefer a kanban-style approach. It‘s perfect for smaller businesses or departments that want simple, effective task management with strong compliance baked in.

Key features:

• Customizable kanban boards
• Automation workflows
• Time tracking

Trial: A free 14-day trial is available for the Pro plan.

4. HanzeDocs (Netherlands)

HanzeDocs is project management software from the Netherlands, designed to simplify knowledge and document management within projects. It‘s especially useful for academic, research, or consulting teams that need more structure around project documentation and internal knowledge sharing.

Key features:

• Structured documentation workflows
• Project-based organization
• Access permissions and version control
• Collaboration features for document editing

Trial: A free trial is available upon request.

5. Teamwork (Ireland)

Teamwork is an established platform from Cork, Ireland, popular among agencies, consultants, and service teams. It offers robust time tracking, billing, and client-facing features, making it ideal for businesses that bill by the hour or handle multiple client projects at once.

Key features:

• Task and milestone tracking
• Time tracking and invoicing
• Client collaboration tools
• Templates and workload management
• Detailed reporting

Trial: A free 30-day trial is available.

6. OpenProject (Germany)

OpenProject is a powerful open-source tool created in Berlin, ideal for organizations that value transparency, data ownership, and flexibility. It‘s often used by public sector institutions, research organizations, and engineering teams that prefer self-hosted or private cloud environments.

Key features:

• Project timelines, Gantt charts, and agile boards
• Budgeting and time tracking
• Wiki and documentation tools
• Role-based access control
• Self-hosted and cloud options

Trial: A free 14-day trial is available for the Enterprise Cloud version.

How to choose the right project management software for your European business

Finding the right project management software isn‘t about picking the most well-known name. It‘s about choosing the platform that truly fits your team, your goals, and your region. Whether you‘re focused on compliance, seeking better support, or just looking to move away from all-in-one tools that don‘t quite meet your needs, there are plenty of solid non-American options built with European businesses in mind.

One of them is Birdview PSA, a feature-rich platform tailored for professional services teams that want full visibility, smart resource planning, and reliable compliance.