9 best engineering project management software in 2025

Manage complexity, improve collaboration, and deliver projects with precision.

In this guide, we highlight the 9 best engineering project management software platforms in 2025, tailored to help engineering firms plan, execute, and deliver high-performance results.

Top tools for engineering projects

1. Birdview PSA – end-to-end solution for engineers
2. Procore
3. Primavera P6
4. JIRA Software
5. Microsoft Project
6. Planview
7. Wrike
8. Asta Powerproject
9. GanttPRO

What is engineering project management software?

Engineering Project Management Software is a specialized tool designed to assist engineers and project managers in planning, executing, and monitoring engineering projects. This type of software is tailored to meet the unique demands of engineering projects, which often involve complex designs, rigorous regulatory standards, and a need for precise coordination of various technical aspects.

At its core, engineering project management software provides a framework for managing the lifecycle of an engineering project. This includes initial planning, resource allocation, scheduling, cost management, and performance tracking. The software typically features a range of functionalities to address the specific challenges of engineering projects, such as collaboration tools, resource forecasting, planning and management, risk management, reporting, and more.

Why engineering firms need specialized project management software

Engineering projects are unlike typical business initiatives. They‘re often complex, long-term, multidisciplinary, and resource-intensive. Whether you’re developing infrastructure, manufacturing a product, or delivering technical services, engineering projects involve a high degree of planning, coordination, and control.

That‘s why general-purpose project management tools often fall short–and why engineering firms benefit from specialized project management software tailored to their unique workflows and technical requirements.

Complex Project Structures

Engineering projects often require breaking down work into multiple phases, systems, or deliverables using Work Breakdown Structures (WBS). Specialized software supports hierarchical task management, dependencies, and critical path analysis–making it easier to visualize and control complex timelines.

Precise Resource and Capacity Planning

Resource allocation in engineering isn‘t just about assigning people–it‘s about matching skills, certifications, availability, and equipment. Tools built for engineering teams offer role-based planning, capacity forecasting, and workload balancing to avoid bottlenecks and optimize utilization.

Cost and Budget Control

Engineering projects can quickly run over budget due to labor costs, materials, delays, or design changes. Project management software with real-time cost tracking, earned value analysis, and budget forecasting allows firms to detect issues early and take corrective actions before profitability is affected.

Integrated Time Tracking and Billing

For firms offering billable services, accurate time tracking and expense logging are essential. Engineering project management software often includes or integrates with billing systems, helping ensure accurate client invoicing and financial reporting.

Cross-Functional Team Collaboration

Engineering projects typically involve multiple stakeholders–designers, engineers, clients, vendors, and field staff. A unified platform enables seamless collaboration through shared timelines, centralized documentation, real-time updates, and approval workflows.

Document and Change Management

From technical drawings and blueprints to compliance documents and versioned files, engineering projects depend on precise document control. Specialized tools help manage file versions, ensure stakeholder access, and maintain audit trails, especially during change requests or revisions.

Regulatory and Quality Compliance

Many engineering fields must adhere to industry standards, safety regulations, and certifications. Project management software designed for engineers often includes risk management, compliance tracking, and quality control features to support audits and inspections.

Scalability for Multi-Project Environments

Engineering firms often run multiple, concurrent projects. A scalable project portfolio management system helps track progress, allocate resources across projects, compare performance, and align delivery with strategic goals.

In short, engineering project management software isn‘t a luxury–it‘s a necessity. It helps firms improve project delivery, control costs, ensure compliance, and enhance overall operational efficiency. The right tool turns complexity into clarity, enabling engineering teams to deliver quality outcomes–on time and within budget.

Which engineering firms benefit from project management software?

Any engineering firm that handles multiple projects, tight deadlines, or cross-functional teams can benefit from project management software. Whether you’re delivering large-scale infrastructure, designing mechanical components, or managing multidisciplinary teams, these tools help you stay organized, efficient, and profitable. This includes civil, mechanical, electrical, architectural, and environmental firms. The right tool helps streamline planning, improve collaboration, track resources, and keep projects on time and on budget.

Best engineering project management software in 2025

1. Birdview PSA – end-to-end solution for engineers

Birdview PSA is a professional services automation platform for project-driven organizations, including engineering consultancies. It gives teams full visibility across the entire project lifecycle–from planning and resource allocation to execution, time tracking, and billing–all in one place.

Birdview is particularly useful for engineering teams working on high-stakes projects with many moving parts. It helps organize work, align teams, and keep projects on track and on budget.

Key features for engineering teams:

Real-time project tracking – Stay aligned with live progress updates.

Customizable views – Tailor dashboards to project needs.

Advanced scheduling – Plan detailed timelines with precision.

Strategic resource management – Use AI-based tools to allocate the right people to the right tasks.

Project portfolios – Oversee multiple projects and align them with strategic goals.

Collaboration tools – Communicate and share updates across distributed teams and clients.

AI forecasting – Predict resource needs and project outcomes with AI.

BI reporting – Analyze performance metrics to inform decisions.

5000+ integrations – Connect with tools like Microsoft Teams, Jira, and more.

User-friendly interface – Simplifies complex project navigation for all team members.

Flexible financial tools – Track budgets, costs, and profitability with ease.

Dedicated support team – Responsive, expert help when you need it.

Purpose-built for engineering teams

Birdview is especially beneficial for large engineering teams tackling complex projects with many interdependencies. Its user-friendly interface combined with sophisticated features makes it the perfect tool for teams looking to streamline their project management process and efficiently bring their visions to life.

To accelerate planning, Birdview PSA offers ready-to-use templates for common engineering initiatives, such as infrastructure development or process improvement–making it easier to start fast and deliver on time.

Pricing: Birdview PSA offers flexible pricing plans starting at $9, designed to accommodate a range of project sizes and team requirements. This approach ensures that various projects, from small-scale endeavors to large, complex operations, can find a plan that suits their budget and needs.

Trial: Birdview offers a free trial, allowing potential users to explore its features before committing.

Best Fit: Tailored for large engineering teams grappling with intricate projects and multiple dependencies, Birdview provides a user-friendly interface and powerful features. It transcends traditional project management by propelling projects forward with its advanced features and intuitive design. Birdview is more than just a PM tool; it is a partner in engineering project management, offering reliability, efficiency, and a pathway to success for engineering teams looking to navigate the complexities of their projects with ease and precision.

2. Procore

Procore offers a dynamic, cloud-based construction management environment, widely utilized by over 4 million professionals. It’s known for its comprehensive feature set that includes real-time collaboration, document management, and quality control tools. Procore simplifies the management of construction projects by allowing seamless tracking of project milestones and budgets.

Main Features: Real-time collaboration, document management, quality control tools, project milestone and budget tracking, API, approval process control, attendance management, automated scheduling.

Pricing: Procore offers various plans, starting at $50 per user per month.

Trial: not available

Best Fit: Tailor-made for large engineering teams dealing with intricate projects and multiple dependencies.

Benefits: Procore crafts dreams with robust scheduling and collaboration features.

Visit the website here

3. Primavera P6 by Oracle

Primavera P6 specializes in advanced schedule optimization, making it ideal for managing large-scale, complex projects. It offers detailed resource management, risk analysis, and scenario planning capabilities, allowing managers to foresee potential issues and adjust plans accordingly. Its robust analytics tools help in optimizing resource allocation and project timelines.

Main Features: Advanced schedule optimization, detailed resource management, risk analysis, scenario planning, robust analytics, gantt charts, project tables, network diagrams.

Pricing: Diverse plans are available, commencing at $1,200 per user per year.

Trial: contact sales

Best Fit: Large teams managing complex projects.

Benefits: Primavera P6 offers scheduling sorcery and detailed reporting for optimal project rhythm.

Visit the website here

4. JIRA Software

JIRA Software stands out for its flexibility in adapting to various project management styles, especially agile methodologies. It provides customizable boards for tracking progress, integrated reporting tools, and features for backlog prioritization and sprint planning. It also offers extensive integrations with other development tools, enhancing its utility in software project management.

Main Features: Customizable boards, integrated reporting tools, backlog prioritization, sprint planning, extensive integrations, customizable workflows.

Pricing: Flexible plans start at $7 per user per month.

Trial: Contact sales

Best Fit: Tailor-made for engineering teams embracing agile methodologies and those in need of a flexible project management solution.

Benefits: JIRA’s agility ensures projects are managed with flexibility and precision.

Visit the website here

5. Microsoft Project

Microsoft Project is renowned for its comprehensive scheduling tools, including Gantt charts and pre-built project templates. It offers integrated resource management features, helping teams to allocate resources efficiently. Its familiar interface, integrated with other Microsoft Office tools, makes it a popular choice for teams familiar with the Microsoft ecosystem.

Main Features: Comprehensive scheduling tools, Gantt charts, pre-built templates, integrated resource management, project views, task management, resource management, integration with Microsoft 365.

Pricing: Available as a standalone purchase or part of the Microsoft 365 subscription.

Trial: Typically available as part of Microsoft 365 trials.

Best Fit: Teams new to project management software.

Benefits: Microsoft Project combines simplicity and power for easy management.

Visit the website here

6. Planview

Planview is a sophisticated solution for managing multiple projects and portfolios. It offers advanced features like strategic planning, financial management, and resource optimization. With its capacity for scenario analysis and real-time insights, Planview helps in aligning project execution with business objectives.

Main Features: Strategic planning, financial management, resource optimization, scenario analysis, real-time insights, dynamic planning, and portfolio management.

Pricing: Diverse plans starting at $10,000 per month.

Best Fit: Large organizations with multiple projects.

Benefits: Planview aligns each project with business objectives.

Visit the website here

7. Wrike

Wrike stands out for its intuitive design and powerful collaboration features. It offers customizable dashboards, interactive Gantt charts, and automated workflows. Wrike‘s strong integration capabilities with other business tools, like CRM systems and email, make it a versatile choice for project management.

Main Features: Customizable dashboards, interactive Gantt charts, automated workflows, strong integration capabilities, collaboration, time tracking.

Pricing: Varied plans starting at $9.80 per user per month.

Trial: a free trial is available.

Best Fit: Teams needing user-friendly collaboration.

Benefits: Wrike fosters seamless collaboration and ease of task management.

Visit the website here

 

8. Asta Powerproject

Asta Powerproject, a robust project management software tool, excels in handling complex projects with multiple dependencies. Suited for large engineering teams, it boasts powerful schedule creation and management, robust reporting capabilities, and precise progress tracking.

Main Features: Powerful schedule creation, robust reporting, precise progress tracking, resource management, 4D BIM Integration, collaboration tool

Pricing: Varied plans starting at €2,999 per user per year.

Trial and Free Version: Contact sales.

Best Fit: Large teams with intricate projects.

Benefits: Asta Powerproject specializes in managing complexity with precision.

Visit the website here

 

9. GanttPRO

GanttPRO specializes in Gantt chart-based project planning, offering a clear visual timeline of project activities. It includes features like task management, deadline tracking, and workload management. GanttPRO also provides collaboration tools for team interaction and feedback, making it ideal for teams prioritizing visual project planning and tracking.

Main Features: Gantt chart-based planning, task management, deadline tracking, workload management, collaboration tools, project portfolios.

Pricing: Varied plans starting at $9.99 per user per month.

Trial: Offers a free trial.

Best Fit: Perfect for engineering teams of all sizes seeking a simple and easy-to-use project management solution.

Benefits: GanttPRO simplifies project management with clear visual timelines and easy tracking.

Visit the website here

 

Best Practices for Using Engineering Project Management Software

Using project management software effectively isn‘t just about learning the features–it‘s about building good habits and processes around it. Here are some simple best practices to get the most out of your tool:

1. Start with Clear Goals. Before setting up your project in the software, define what you’re trying to achieve. Are you designing a new system, managing a construction site, or improving a production process? Clear goals help you structure your project properly and choose the right tools within the software.

2. Plan in Detail. Build a realistic timeline and break down the work into tasks or phases. Use tools like Gantt charts or task lists to map out the steps. For example, in a civil engineering project, you might break the work into site surveys, permitting, procurement, and construction stages.

3. Assign Tasks Thoughtfully. Match tasks with the right people based on their skills and availability. If someone has experience with structural analysis, assign them to that part of the project. This improves efficiency and avoids bottlenecks.

4. Track Progress Regularly. Don‘t set and forget. Use the software to track time, mark completed tasks, and monitor deadlines. Share updates during team meetings or send weekly status reports. This keeps everyone informed and helps you catch issues early.

5. Keep Your Plan Flexible. Engineering projects often change. Update your timeline, tasks, or resource plans as needed. For example, if a delivery is delayed or a client requests a design change, adjust your schedule to reflect the new reality.

These practices help you manage projects more smoothly, keep teams aligned, and reduce the risk of delays or cost overruns. Use your project management software not just to document work–but to guide it.

How do I choose a project management software for my engineering firm?

To choose the right project management software for your engineering firm, consider the following steps:

✅ Determine the specific requirements of your projects, such as resource management, scheduling, and collaboration needs.

✅ Look for software that offers features aligning with your needs, like task tracking, time management, budgeting, and reporting tools.

✅ Choose a software that scales well with your team size and supports their workflow and communication styles.

✅ Ensure the software can integrate seamlessly with other tools and systems you currently use.

✅ Opt for a platform with an intuitive interface to facilitate easy adoption by your team.

✅ Assess the software’s cost against your budget, considering both upfront and long-term expenses.

✅ Look at reviews from similar-sized firms in the engineering sector and consider seeking recommendations from peers.

✅ Utilize free trials to test the software’s compatibility with your firm’s operations before making a final decision.

No matter your team size or project complexity, the right project management software can make a big difference. To choose the right one, start by understanding your project needs and your team‘s capabilities. Then find a tool that fits how you work.

Good project management isn‘t just about tracking tasks–it‘s about improving communication, managing risks, and helping your team work better together. When everything is aligned, projects run more smoothly and goals are easier to reach.

❓ Why choose Birdview PSA for your engineering firm?

Birdview PSA is built to meet the specific needs of engineering teams managing complex, multi-phase projects. It combines project planning, resource management, time tracking, and financial oversight in one platform–giving you full control over every stage of the project lifecycle. With features like AI-powered resource allocation, customizable templates, real-time reporting, and over 5,000 integrations, Birdview helps engineering firms streamline operations, improve team coordination, and deliver projects on time and within budget.

 

💬 FAQ: Engineering Project Management Software

1. How is it different from general project management tools?

Unlike general tools, engineering-focused platforms offer features like resource forecasting, cost tracking, advanced scheduling (e.g., Gantt charts), version control for technical documents, and often integrate with CAD or BIM systems. These tools are built to support technical, multi-phase projects with high complexity.

2. Is there a difference between software for engineering and software development project management?

Yes. Software development tools like Jira focus on Agile workflows, sprints, and DevOps pipelines. In contrast, engineering project tools emphasize scheduling, resource planning, cost tracking, and regulatory compliance. While some platforms support both (e.g., Productive), they serve distinct project needs.

3. Which engineering teams benefit most from using this software?

Civil, mechanical, electrical, architectural, and environmental engineering teams all benefit–especially when managing multiple projects, remote teams, subcontractors, or regulatory requirements. It‘s particularly helpful for firms delivering services to clients on strict timelines and budgets.

4. Can small engineering firms use project management software effectively?

Absolutely. Many platforms are scalable and offer pricing plans for small teams. Even basic features like task tracking, timelines, and resource allocation can significantly improve workflow and communication for small firms.

5. What‘s the best accounting software for engineering firms?

Deltek is widely used for project-based accounting in engineering due to its strong time tracking, cost control, and billing features. For firms wanting an integrated solution that combines accounting with project management, Productive or Birdview PSA may be more user-friendly alternatives.

6. What is engineering scheduling software?

Engineering scheduling software helps plan, assign, and manage work across teams and disciplines. It includes features like Gantt charts, dependency management, task milestones, resource allocation, and critical path analysis–ensuring projects stay on schedule and within budget.

7. Does this software help with compliance and documentation?

Yes. Most engineering PM tools support document control, version tracking, approval workflows, and audit trails–helpful for meeting industry standards, safety regulations, and client documentation requirements.

8. Is cloud-based or on-premise better for engineering teams?

Cloud-based solutions offer better flexibility, remote access, and easier updates. However, on-premise tools may be preferred for firms with strict data control policies or specific IT infrastructure requirements.