Blog
Running a business in the UK comes with its own set of challenges. But not every tool is built with UK businesses in mind. Data protection rules, local support, and integrations with accounting and project systems all matter. To help you cut through the noise, we‘ve rounded up five resource management platforms that either have UK roots or strong connections to the market.
Top 5 resource management tools for UK firms
|
What to look for in resource management software
Before diving into the tools, it‘s worth knowing what makes resource management software effective.
- UK Connection: We prioritize solutions with UK headquarters, British ownership, or substantial UK user bases, ensuring cultural alignment and regulatory compliance understanding.
- Resource & Project Features: Essential capabilities include resource scheduling, capacity forecasting, utilization tracking, comprehensive dashboards, and integrated PSA functionalities that support end-to-end project delivery.
- Ease of Use & Support: Interface intuitiveness directly impacts adoption rates, while local support availability ensures issues are resolved promptly within UK business hours.
- Integrations & Scalability: Modern businesses require software that connects seamlessly with existing ecosystems and scales alongside organizational growth without compromising performance.
- Compliance & Reliability: GDPR compliance, data residency options, and established user trust are non-negotiable for UK organizations handling sensitive client and employee data.
Best resource management tools for UK businesses
1. Birdview PSA
Birdview PSA delivers an end-to-end Professional Services Automation platform that combines resource management with comprehensive project oversight. It‘s a platform designed to give you a single view of your projects, resources, and financials. Teams use it to plan capacity, manage budgets, track time, and keep clients in the loop without juggling multiple systems.
It‘s especially handy for professional services companies that want to align people and profitability. With customizable BI dashboards and reporting, Birdview makes it easy to spot bottlenecks early and make better decisions. For UK firms dealing with multiple clients and complex projects, that kind of visibility is a major advantage.
Key features:
- Resource capacity planning
This feature helps managers see how much work their teams can realistically take on. By comparing available hours against project demand, it prevents overbooking and makes it easier to balance staffing levels across multiple projects.
- Workload management
Workload management gives you a clear picture of who‘s busy, who‘s free, and who might be overloaded. It helps spread tasks more evenly so projects move forward smoothly without burning out your team.
- AI resource assistant
Birdview’s AI assistant suggests the best candidates for a task or project based on skills, availability, role, and even billing rate. Instead of manually sorting through spreadsheets, managers get smart recommendations that save time and improve staffing accuracy.
- Budgeting and forecasting
This feature connects resources with financials, so you can see not just who is working but what their work costs. Forecasting tools also help predict future resource needs and expenses, supporting better decision-making and healthier margins.
- Customizable BI dashboards
Dashboards bring resource and financial data together in one place. Managers can track utilization, capacity, and project health in real time, customizing the view to focus on the metrics that matter most to their business.
Trial: A free 14-day trial, with the option to extend the trial period to 28 days, is available with full access to all features and no credit card required.
2. Scoro
Founded in London, Scoro has built a strong reputation among consultancies and agencies looking for an all-in-one system. It combines project planning, resource scheduling, CRM, quoting, time tracking, and invoicing under one roof.
Key features: project and task management, resource scheduling, CRM and quoting, time tracking, financial management, live dashboards, reporting, and forecasting.
Trial: free 14-day trial available.
3. Resource Guru
Resource Guru takes a simpler, more focused approach. This London-based company designed its tool to solve one of the most common headaches: overbooking people. Its calendar-style scheduling makes it easy to see who‘s available, who‘s away, and where gaps exist.
Key features: drag-and-drop scheduling, leave and absence management, resource availability tracking, simple reporting, and clash-free bookings.
Trial: free 30-day trial available.
4. Market Dojo
Market Dojo is a different type of resource management tool, but it deserves a spot on this list for UK businesses that rely heavily on procurement. Founded and headquartered in the UK, it helps companies manage sourcing, suppliers, contracts, and procurement workflows.
Key features: e-sourcing and auctions, supplier and contract management, cost analysis and reporting, AI-driven procurement insights, workflow automation.
Trial: free trial available on request.
5. Float
Float has earned a reputation for being one of the easiest tools to use for visual resource scheduling. Agencies, consultancies, and creative teams in the UK use it to plan workloads, forecast capacity, and track margins in real time.
Key features: visual resource scheduling, real-time capacity planning, budget and margin tracking, reporting, project forecasting, and integrations with tools like Slack and Asana.
Trial: free 14-day trial available.
Comparing the best resource management tools
| Solution | UK presence | Best for | Key strengths for UK businesses |
| Birdview PSA | UK adoption, Toronto-based | Professional services, project-driven organizations | End-to-end PSA, single source of truth, highly customizable |
| Scoro | London HQ | Mid-large consultancies seeking integration | Unified business management, AI insights, proven ROI |
| Resource Guru | London-based company | Small-mid teams prioritizing simplicity | Intuitive interface, overbooking prevention, easy adoption |
| Market Dojo | UK HQ (Stonehouse) | Procurement-focused organizations | Supplier management, contract lifecycle, sourcing expertise |
| Float | Global with UK users | Visual-oriented professional services | People-first design, margin tracking, clear visualization |
How to choose the right tool for your business
Picking the right resource management software isn‘t just about features–it‘s about finding the best fit for your team, your workflows, and your goals. The right choice should feel like it adds clarity, not complexity.
- Match software to company size and industry. Larger professional services firms usually need the depth of a complete PSA platform, while smaller teams often prefer something lighter.
- Look at workflows and integrations. Think about how the software will connect to your existing tool. The goal is to simplify, not to rebuild everything from scratch. Choosing a solution that integrates smoothly can save both time and frustration.
- Check support availability. Having a support team in the same time zone can make all the difference. UK-based or UK-aligned support ensures that when you need help, you‘re not left waiting.
- Take advantage of trials and pilots. Most of these platforms offer a trial program. Don‘t just rely on a demo and test the software with your real projects and team members.
Ready to see how this works in practice? You can try Birdview PSA for free and explore how it helps you manage resources, projects, and budgets all in one place.
FAQ
1. What is the best resource management software in the UK?
The best choice depends on your company’s size and needs. For large service-based firms, platforms like Birdview PSA or Scoro provide end-to-end visibility. Smaller teams often prefer tools like Resource Guru or Float for their simplicity.
2. How does resource management software help UK businesses?
It helps teams plan capacity, schedule work, and track utilization in real time. For UK businesses, local data compliance (such as GDPR) and UK-based support make these tools especially valuable.
3. What is the difference between PSA and project management software?
Project management software focuses on tasks and timelines, while PSA platforms like Birdview PSA combine resource scheduling, capacity forecasting, budgeting, and reporting to give a complete view of both projects and profitability.
4. Which tools offer free trials in the UK?
Most leading providers offer free trials. Birdview PSA has a 14-day free trial (extendable to 28 days), Scoro offers 14 days, Resource Guru 30 days, and Float 14 days. Market Dojo provides trials on request.
5. What should UK businesses look for in resource management software?
Key factors include GDPR compliance, local or UK-aligned support, strong resource scheduling and capacity planning features, easy integrations with accounting and project systems, and scalability as the business grows.
Further Reading
