What is the project management life cycle in simple terms?

It’s a step-by-step process that helps teams take a project from idea to completion. It usually includes five stages: initiation, planning, execution, monitoring and control, and closure. Each stage helps keep the project organized and moving in the right direction.

Do all projects follow the same life cycle?

The core phases are usually the same, but how they’re used can vary depending on the type of project. Client projects tend to follow a more formal structure, while internal projects might be more flexible. Agile teams may go through the phases faster or in cycles.

Who is responsible for managing the project life cycle?

Usually, a project manager leads the process, but they’re not alone. Team members, stakeholders, and sometimes department leads or a PMO also play a part. The key is to have someone clearly in charge of moving the project through each stage.

What’s the biggest mistake teams make during the project life cycle?

Skipping or rushing through the planning phase. Without a solid plan, it’s easy to miss deadlines, overspend, or deliver something that doesn’t meet expectations. Taking the time to plan properly sets the project up for success.

How can PSA software like Birdview help?

Birdview PSA helps manage each stage in one place—from intake forms and planning tools to execution dashboards and closure checklists. It keeps tasks, timelines, resources, and budgets all connected, so teams can work more efficiently and avoid things falling through the cracks.

Is the life cycle only for big projects?

Not at all. Even small projects benefit from having a clear structure. You can scale the process up or down depending on the size and complexity of the work.

Can I use the life cycle with Agile or hybrid methods?

Yes. The life cycle gives you a framework, but it doesn’t force one specific method. Agile projects might go through these phases in sprints, while hybrid teams may blend traditional planning with flexible delivery.

How does the life cycle apply to client-facing work?

In client projects, the life cycle becomes more formal. Initiation includes proposals and discovery sessions. Planning involves detailed timelines and resource commitments. Execution must meet agreed-upon milestones. Monitoring includes regular status updates and reporting. Closure often means handovers, reviews, and final invoicing.

Who manages the life cycle in a consulting firm?

Usually, the project or engagement manager leads the life cycle. But resource managers, account managers, and even consultants themselves often support planning, delivery, and reporting. In larger firms, a PMO may set standards and oversee execution across teams.

What tools are useful for managing the consulting project life cycle?

Professional Services Automation (PSA) platforms like Birdview help connect everything in one place—project plans, time tracking, resource scheduling, budgeting, and client communication. That’s especially useful when managing multiple client engagements at once.