What is project change management?

Project change management is the formal process used to identify, evaluate, approve or reject, document, and implement (or defer) changes to a project's baseline scope, schedule, and budget, bringing structure and control to project evolution.

Why is project change management important for controlling scope creep?

Project change management is crucial for controlling scope creep because it establishes a structured process and decision gates (approvals) that prevent changes from being added informally, ensuring that all potential changes are assessed for their impact and formally agreed upon before implementation.

How do approvals help in project change management?

Approvals are critical in project change management as they provide formal sign-off from stakeholders on a requested change and its assessed impact. They ensure stakeholder alignment, establish accountability, protect the budget and resources, and maintain the integrity of the project baseline by only incorporating approved changes.

What are the consequences of unmanaged project changes?

Unmanaged project changes can lead to budget overruns, schedule delays, resource strain and burnout, compromised quality, client dissatisfaction, increased project risk, and a loss of overall project control.

How does PSA software support project change management?

PSA software supports project change management by providing centralized change request submission, integrated impact assessment tools, automated approval workflows, real-time status tracking, comprehensive documentation, and often automatic updates to the project plan after approval.

Can PSA software help manage change requests from clients?

Yes, PSA software can help manage client change requests by providing a formal channel for submission (like a client portal), integrating impact assessment, and including client approval steps within the automated workflow.

What information should be included in a change request?

A comprehensive change request should include a description of the requested change, the reason for the change, the expected benefits, and an assessment of its impact on the project's scope, schedule, budget, resources, and risks.

How can automation streamline the change request approval process?

Automation streamlines approval by automatically routing the change request to the necessary stakeholders for review and sign-off, sending notifications, and maintaining a digital audit trail, significantly reducing delays compared to manual or email-based processes.

Does Birdview PSA provide an audit trail for change requests?

Yes, Birdview PSA automatically logs all details related to a change request, including submission details, impact assessment, communications, and every step of the approval process, creating a comprehensive audit trail.

How can a professional services firm prevent scope creep?

A professional services firm can prevent scope creep by defining a clear project scope upfront, implementing a formal project change management process with mandatory approvals for any requested changes, thoroughly assessing the impact of changes, and communicating decisions clearly to all stakeholders.

Birdview PSA blog

Blog posts on professional services automation, project management, and resource allocation.

Professional Services

9 min read

Professional Services Resource Management - Ultimate Guide

Explore the intricacies of resource planning and scheduling, equipping you with the knowledge and strategies ...

Guide to project monitoring and control phase of project management

Project Management
5 min read
5 common resource allocation problems and how to solve them

Resource Management
7 min read
8 biggest challenges facing the Professional Services organizations in 2025

Professional Services
5 min read

Professional Services

8 min read

Project change management and scope control with PSA approval workflows

Master project change management & control scope creep with PSA software. Implement streamlined approval workflows ...

Resource Management

7 min read

The role of the PMO in strategic resource capacity planning

Discover how modern PMOs use strategic resource capacity planning to align projects with business goals. ...

Professional Services

8 min read

Mastering expense tracking with PSA software (examples & tips)

Streamline your expense tracking with PSA software. Discover how Birdview PSA enhances budget management and ...

Product News

1 min read

Take control of project costs with the new Expense approval feature

Define approval workflows, assign approvers, and ensure that expenses don’t proceed without the necessary oversight. ...

Professional Services

6 min read

How connecting your sales pipeline to your PSA software benefits your professional services...

Integrate your CRM and PSA to streamline project handoffs, improve forecasting, and accelerate revenue. Learn ...

Professional Services

8 min read

How to improve budget planning in Professional Services with PSA software

In the world of professional services, your project budget is more than just a forecast–it‘s ...

Professional Services

7 min read

Boosting your bottom line: how PSA software improves project profitability

Boost project profitability with PSA software for services. Learn how Birdview PSA tracks costs, improves ...

Resource Management

5 min read

The resource manager’s playbook: strategies for effective resource allocation with PSA...

Master effective resource allocation with the Resource Manager's Playbook. Daily strategies & tips for balancing ...

Professional Services

5 min read

Rate cards: advanced strategies for varied models in Professional Services

Master advanced Rate Card strategies for varied billing models in professional services. Optimize pricing & ...

Latest News

Product News

1 min read

Take control of project costs with the new Expense approval feature

Define approval workflows, assign approvers, and ensure that expenses don’t proceed without the necessary oversight. ...

Product News

1 min read

Invoicing is now officially released for Birdview PSA plans

After a successful period in Feature labs, Invoicing is now a fully supported part of ...

Product News

1 min read

Export invoices from Birdview PSA to QuickBooks

In the dynamic world of professional services, client billing isn’t a one-size-fits-all operation. You’re likely ...

Nice! You’re almost there...

Your 14-day trial is ready! Explore Birdview's full potential by scheduling a call with our Product Specialist.

Discovery call, up to 20 min

For complex user requirements, we recommend a 20-minute discovery call to review your needs and prepare a tailored demo.

Demo call, up to 60 min

For simpler use cases, a 60-minute demo is ideal to quickly showcase how Birdview can meet your project management needs.

The calendar is loading... Please wait

Great! Let's achieve game-changing results together!

We've sent an activation link to email. Check your inbox!

Sending data...

Start your Birdview journey with a short 9-min demo

Watch demo video

Birdview PSA blog

Professional Services Resource Management - Ultimate Guide

Guide to project monitoring and control phase of project management

5 common resource allocation problems and how to solve them

8 biggest challenges facing the Professional Services organizations in 2025

Project change management and scope control with PSA approval workflows

The role of the PMO in strategic resource capacity planning

Mastering expense tracking with PSA software (examples & tips)

Take control of project costs with the new Expense approval feature

How connecting your sales pipeline to your PSA software benefits your professional services...

How to improve budget planning in Professional Services with PSA software

Boosting your bottom line: how PSA software improves project profitability

The resource manager’s playbook: strategies for effective resource allocation with PSA...

Rate cards: advanced strategies for varied models in Professional Services

Latest News

Take control of project costs with the new Expense approval feature

Invoicing is now officially released for Birdview PSA plans

Export invoices from Birdview PSA to QuickBooks